Work breakdown on a Redmine project - why do it?

Getting started assigning tasks to your plan while skipping the structure of work decomposition may look tempting, but then you may be unpleasantly surprised when implementing this plan.

Making time for the structure of work decomposition (or project decomposition) means being able to work efficiently throughout the project, from the initial phase to the closure.

The breakdown of project management is the key to organizing team work into smaller parts that can be better managed one by one. To do this, you only need one tool - WBS (Work Breakdown Structure).

What exactly is the work breakdown structure (WBS)?

The WBS functionality is based on the hierarchical distribution method of the project into smaller deliverables. Projects can be planned in a similar logical order as today's increasingly popular and effective mind mapping methods.

Thanks to the project decomposition into subprojects and subtasks, you can plan faster and with more emphasis on the logical structure.

Easy Redmine 2018 - WBS

Easy Redmine 2018 - WBS

What are the benefits of decomposing a Redmine project?

Work breakdown structure lets you identify tasks in their "granular" form. If there are work packages, i.e. tasks and their sub-tasks, clearly identified, it enables:

  • Create more accurate time and cost estimates
  • Clarify the scope of the project
  • Identify and limit risks
  • Greater control over the course of the project
  • Create a more accurate plan
  • To better understand the impacts of changing scale
  • Use cost estimates for future projects
  • Affect the future implementation of the WBS methodology

Easy Redmine 2018 - WBS

Easy Redmine 2018 - WBS

What are the shortcomings and challenges of WBS?

Despite many benefits, it's good to be aware of some of the problems you can get into when not using the WBS properly. For example:

Do not get bogged down in the details

Getting detailed results brings efficiency, but when the details are too high, the result will be only waste of time and unnecessary resource consumption. A good level of detail is best to consult with your team.

Easy Redmine 2018 - WBS

Easy Redmine 2018 - WBS

Boost the dynamics of the team

WBS is a team activity that requires the ability to keep the team on the right track and to encourage the participation of all its members. If a member of the team does not feel a reason to share its ideas, you may lose important information.

Work with WBS as a plan

The WBS provides detailed information needed to meet project objectives. It's not a plan or timetable but a visual representation of a project that can be shared with stakeholders.

Easy Redmine 2018 - WBS

Easy Redmine 2018 - WBS

For more information, see the technical documentation.


Additional information

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